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Standing Rules


  1. Regular meetings and workshops shall be held on the second Monday of the month at the Central Brevard Library in Cocoa, beginning at 9:30 a.m. In the event of the closure of the library on that day or if a room is not available, the membership shall be notified of the new date or place.

  2. The regular meeting shall consist of a business meeting and a program.

  3. Workshops shall be held during the months of June, July and August.

  4. Light refreshments may be served at the meetings.

  5. Board meetings shall be held on the first Monday of the month from September through May at the Central Brevard Library in Cocoa, beginning at 9:30 a.m. In the event of the closure of the library on that day, the meeting shall be held at a time, day or place convenient to a majority of its members.

  6. Board members unable to attend a business or board meeting shall notify the President or acting President.

  7. A member may request that the Society purchase a book for the genealogical library by offering to pay one-half of the total cost. The Society's Librarian shall decide if the purchase is in the best interest of the membership and the library's focus.

  8. Passwords for all the Brevard Genealogical Society websites shall be provided to the Officers for use in case of emergency, and to others as approved by the President and Webmaster. The Webmaster shall email copies of all billing correspondence to the Treasurer and President. Electronic Groups and Mailing Lists shall have assistant administrators appointed by the Webmaster, subject to approval by the President.

  9. Certain policies and procedures not specifically addressed in the Society Bylaws are
    provided in the “Policies and Procedures Manual” of the BGS. These include a
    description of the duties of the Society officers and committee chairs. This manual is a
    “living” document that may be revised at any time by action of the Society Board.

  10. The Board of the BGS shall operate under modified rules similar but not necessarily
    exactly the same as those described for “Small Boards” on pages 470 and 471 of
    “Robert’s Rules of Order Newly Revised.” This means the more restrictive rules
    necessary for larger bodies do not apply to the Board, which may operate as it historically
    has to encourage a free exchange of ideas and open discussion. Specific details will be
    approved by the Board and provided in the BGS Policies and Procedures Manual.

Brevard Genealogical Society,
Jul 25, 2010, 11:05 PM